Facility Rental

If you have not rented a Snoqualmie Valley School District facility in the past, please read and follow all of the steps, carefully.  After creating an account, please continue to the Facility Rentals Instructions.

Step 1 

Create a user account

Go to the Community Use Calendar and in the upper right hand corner, click the "Log in to Request Facility Use" link.

 

Click on Save & Next after filling out all of the fields.

Step 2 

Add your organization. Fill out the information and click on "Add Organization"
Please note: You will need to add your organization type. 

Organization Types: GROUP I - SCHOOL SPONSORED GROUPS,  GROUP II – LOCAL NON-PROFIT YOUTH GROUPS, GROUP III - ADULT ORIENTED GROUPS, GROUP IV - PROFIT/COMMERCIAL GROUPS AND OTHER FUNCTIONS

After clicking Add Organization, click on "Save & Next"

Step 3

Click on the "Submit Request Button"  

Step 4

A member of our team will follow up with you after your organization has been approved with further instructions to secure a facility rental. 

An account must be created using the instructions above before continuing with Facility Rentals.

Step 1 

Find an open date on the Community Use Calendar

Step 2

Fill out one of the required applications using the open date available on the calendar

• ALL BUILDING FACILITY APPLICATION (All Schools Buildings, Rooms, & Fields)
• MSHS DISTRICT ATHLETIC COMPLEX APPLICATION (Stadium, Baseball, Softball, Track & Field)
• CKMS ATHLETIC COMPLEX APPLICATION
• MSHS PERFORMING ARTS CENTER - 

Step 3

Gather the necessary additional documents

1. Certificate of Insurance with SVSD Info as the Certificate Holder Section on Form   |   Insurance Requirements & Example
2. Copy of 501c3*
3. Portable Restroom Form* (Field Use or Parking Lots)
4. Food Handlers Permit* (Applies to users operating concessions or serving hot food)
   *If Applicable 

Step 4

Log into the Community Use Website 

Step 5

Upload all of the documentation in the Community Use website on the open date you are requesting. 

Step 6

Provide the $15 processing fee

Step 7 

Create a guest account in our online payment portal

Step 8

• Select “Items at all Schools”
• School Type (District)
• School (Snoqualmie School District)
• Categories (Rental Fees) 
• Enter $15  in the price field and click “Buy” 
• Proceed to Checkout, click on “Checkout Step 1: Additional Info”
• Provide the schedule ID# or date of event for identification and correct application of your payment

Policy 4260 and Procedure 4260P

Guidelines for assignment of fees are as follows:

• GROUP I - SCHOOL SPONSORED GROUPS:
  School sponsored groups shall have free use of facilities, except for direct extra costs incurred because of their use (i.e. weekends) or if a custodian is not regularly scheduled during the hours of facility use; ASB, PTSA,District Advisory Committees, curricular and extra-curricular student and staff groups; does not include other groups sponsored by these groups.
• GROUP II – LOCAL NON-PROFIT YOUTH GROUPS:
  Groups whose primary purpose is to serve the youth of the community shall pay a fee designed to cover operating costs; Boys/Girls Clubs, youth recreations/sports leagues, scouts. Participants must live within the Snoqualmie Valley School District boundaries.
• GROUP III - ADULT ORIENTED GROUPS:
  Adult oriented groups shall pay a fee that will take both operating and capital costs into consideration; service and community clubs, private schools, preschools, colleges, universities, adult recreation/sports, religious groups, political groups, government agencies.
• GROUP IV - PROFIT/COMMERCIAL GROUPS AND OTHER FUNCTIONS:
  Commercial and for-profit groups will pay rates comparable to commercially available facilities; includes both for profit and non-profit organizations that charge admission and/or participation fees and/or have as a purpose the generations of income for the host group or individual(s).Snoq

You may pay invoices online through our online payment system. Room or field fees, energy fees, custodial overtime, security, set up, kitchen use fees or security deposits may apply. Rental charges are billed monthly but payment for applicable charges may be requested to be paid in advance of the event. 

A guest account must be created if you have not already done so. Once your guest account has been created and you are logged in please do the following: 

• Select “Items at all Schools”
• School Type (District) 
• School (Snoqualmie School District) 
• Categories (Rental Fees) 
• Enter the amount of your invoice total in the price field and click “Buy”
• Proceed to Checkout, click on “Checkout Step 1: Additional Info” and include your Organization Name and invoice number before completing your transaction 
• If you are paying for a processing fee or do not have an invoice number available, please provide the schedule ID# or date of event for identification and correct application of your payment

If you do not remember your password of a previously created guest account, please select the password reset link. Password resets are effective immediately.

It is the aim of the Snoqualmie Valley School district No. 410 Board of Directors to make the school facilities available for the widest possible school and community use. School functions, however, have priority over community use.

To the fullest extent permitted by law, the User agrees to protect, defend, indemnify, and save harmless the District and its officers and employees from any and all claims, liabilities, damages or rights of action directly or indirectly growing out of the use of the premises covered by the submitted permit. The User further agrees to reimburse SVSD for any damage arising from the users use of said facility.

1. Applications shall not be considered officially approved until a written Facility Use Permit has been signed by the applicant and the district’s Facilities Services office. 
2. The user will provide proof of a certificate of insurance naming Snoqualmie Valley School District as “Certificate Holder and Additional Insured” with an Endorsement page (which includes policy number) of the Additional Insured must be received by School District at least 10 business days before facility use begins. 
3. Approval will not be granted for any meeting which may be in any way prejudicial to the best interest of the schools or for which satisfactory sponsorship and adequate adult supervision is not provided.
4. A building use application form shall be completed and filed with the Facilities Services Department not less than 10 business days in advance of intended use. All applications must include the name of the person who will be responsible for sponsorship, supervision, and security of the facility. Sponsoring organizations shall provide sufficient, competent adult and/or special supervision, including police and fire protection when necessary. The amount of adequate supervision will be agreed upon at the time the authorization is issued. Animals are not allowed in District facilities. 
5. All building use permits shall expire at the close of each school year (August 31st). 
6. The applicant declares that the organization does not practice discrimination of any kind. 
7. Decorations or the application of material to walls or floors will not be permitted without pre-approval first. User is required to remove, at their expense, materials, decorations, equipment, furnishings or rubbish left after use of facilities.
8. In addition to regular fees, a special custodial fee, kitchen staff fee, and /or additional use fee may be levied depending on nature of use and equipment needed. A district approved employee must be on duty any time a building is occupied by a user.
9. Prior to leaving the building, all “free use” (not paying for custodian) groups shall be responsible to clean and put in order to the condition they were found, the areas used by them or Fees may be invoiced to User.
10. User agrees to notify the District staff or custodian of any accidents immediately and file a district Accident Report.
11. Approved applications for the use of school facilities shall be revocable by the district and shall not be considered a lease.
12. Applicants must provide, upon request, a financial statement of revenue and expenses from any admission charges or offerings.
13. The district reserves the right to cancel or change any use of facilities. Every effort will be made to give the user a twenty-four hour notification. Should the district cancel, all fees will be returned. Should the renter cancel, the district will keep the processing fee. Any special set-up requirements accomplished prior to cancellation by the renter will be billed to the renter.
14. The User shall give 48 hours notice to the Facilities Services department of any cancellation of previously scheduled facility use. Failure to do so may result in charges for expenses incurred.
15. Fees shall be paid in accordance with the prevailing schedule and District policies. Charges will be billed to user.
16. Use of the building is cancelled when the building is closed by an emergency, such as school closures for snow. Snoqualmie Valley School District is a tobacco free and any smoking is prohibited in ALL areas of the District. The use and/or possession of alcohol is prohibited on District property. Snoqualmie Public Schools is a gun-free District.

User groups involving any athletic activity are required to complete a Compliance Statement form that combines: HB1824, in accordance with House Bill 1824, the Zachery Lystedt law and SB5803 Sudden Cardiac Awareness law.

Youth Athletic Activities Forms:

• Sudden Cardiac Arrest Information
• Head Injury & Cardiac Compliance Form